7th International Conference on Grey Literature
Identifieur interne : 000782 ( Istex/Corpus ); précédent : 000781; suivant : 0007837th International Conference on Grey Literature
Auteurs : Julia GelfandSource :
- Library Hi Tech News [ 0741-9058 ] ; 2006-01-01.
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Abstract
Purpose To share the major presentations of the 7th International Conference and explore more fully the future of grey literature what is grey today Designmanufacturingapproach A review of the main topics covered. Findings The range of papers was extensive and contained examples of information systems and networks, partnering and OAI, role of repositories, document supply and delivery, curriculum and instructional developments, and relationships with many publishing entities. Originalityvalue Of value to information management professionals.
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DOI: 10.1108/07419050610653913
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Do Not Edit! --><article dtd-version="1.0" xml:lang="en" article-type="e-viewpoint"><front><journal-meta><journal-id journal-id-type="publisher-id">lhtn</journal-id><journal-id journal-id-type="doi">10.1108/lhtn</journal-id><journal-title-group><journal-title>Library Hi Tech News</journal-title></journal-title-group><issn pub-type="ppub">0741-9058</issn><publisher><publisher-name>Emerald Group Publishing Limited</publisher-name></publisher></journal-meta><article-meta><article-id pub-id-type="doi">10.1108/07419050610653913</article-id><article-id pub-id-type="original-pdf">2390230104.pdf</article-id><article-id pub-id-type="filename">2390230104</article-id><article-categories><subj-group subj-group-type="type-of-publication"><compound-subject><compound-subject-part content-type="code">e-viewpoint</compound-subject-part><compound-subject-part content-type="label">Viewpoint</compound-subject-part></compound-subject></subj-group><subj-group subj-group-type="subject"><compound-subject><compound-subject-part content-type="code">cat-LISC</compound-subject-part><compound-subject-part content-type="label">Library & information science</compound-subject-part></compound-subject><subj-group><compound-subject><compound-subject-part content-type="code">cat-LLM</compound-subject-part><compound-subject-part content-type="label">Librarianship/library management</compound-subject-part></compound-subject><subj-group><compound-subject><compound-subject-part content-type="code">cat-LTC</compound-subject-part><compound-subject-part content-type="label">Library technology</compound-subject-part></compound-subject></subj-group></subj-group><subj-group><compound-subject><compound-subject-part content-type="code">cat-LISE</compound-subject-part><compound-subject-part content-type="label">Library & information services</compound-subject-part></compound-subject></subj-group></subj-group></article-categories><title-group><article-title>7th International Conference on Grey Literature</article-title></title-group><contrib-group><contrib contrib-type="author"><string-name><given-names>Julia</given-names> <surname>Gelfand</surname></string-name><aff>Applied Sciences Librarian at the University of California, Irvine and has been involved in studying and working with Grey Literature for over 15 years and has participated in all of the GL conferences. She is co‐editor of <italic>LHTN</italic>. (<italic>jgelfand@uci.edu</italic>)</aff></contrib></contrib-group><pub-date pub-type="ppub"><day>01</day><month>01</month><year>2006</year></pub-date><volume>23</volume><issue>1</issue><fpage>13</fpage><lpage>16</lpage><permissions><copyright-statement>© Emerald Group Publishing Limited</copyright-statement><copyright-year>2006</copyright-year><license license-type="publisher"><license-p></license-p></license></permissions><self-uri content-type="pdf" xlink:href="07419050610653913.pdf"></self-uri><abstract><sec><title content-type="abstract-heading">Purpose</title><x> – </x><p>To share the major presentations of the 7th International Conference and explore more fully the future of grey literature – what is grey today?</p></sec><sec><title content-type="abstract-heading">Design/manufacturing/approach</title><x> – </x><p>A review of the main topics covered.</p></sec><sec><title content-type="abstract-heading">Findings</title><x> – </x><p>The range of papers was extensive and contained examples of information systems and networks, partnering and OAI, role of repositories, document supply and delivery, curriculum and instructional developments, and relationships with many publishing entities.</p></sec><sec><title content-type="abstract-heading">Originality/value</title><x> – </x><p>Of value to information management professionals.</p></sec></abstract><kwd-group><kwd>Conferences</kwd><x>, </x><kwd>Grey literature</kwd></kwd-group><custom-meta-group><custom-meta><meta-name>peer-reviewed</meta-name><meta-value>no</meta-value></custom-meta><custom-meta><meta-name>academic-content</meta-name><meta-value>yes</meta-value></custom-meta><custom-meta><meta-name>rightslink</meta-name><meta-value>included</meta-value></custom-meta></custom-meta-group></article-meta></front><body><p>This conference which reinvigorated itself three years ago meets alternatively between Europe and North America and the 2005 conference took place at the Institut de l’Information Scientifique et Technique (INIST) campus of the Centre National de la Recherche Scientifique (CNRS) in Nancy, France in the heart of Alsace‐Lorraine on December 5‐6. The theme, “Open access to grey resources” promoted access in every possible configuration and parlayed into open source literature and resources, with many examples of how implementation can be achieved in the policies and activities of organizations in both the public and private sectors. The range of papers was extensive and contained examples of information systems and networks, partnering and OAI, role of repositories, document supply and delivery, curriculum and instructional developments, and relationships with many publishing entities.</p><p>By holding this conference at INIST, where an already rich tradition of grey literature exists with the participation of SIGLE and other databases, with the best known PASCAL, a major statement in the European Community suggests how alive and well, but still changing grey literature is. A range of sponsors participated in this conference, which is also an indication of interest in the changing landscape of grey literature and they included, CORDIS (<ext-link ext-link-type="uri" xlink:href="http://cordis.europa.eu-int/">http://cordis.europa.eu‐int/</ext-link>), the European Union Bookshop in Luxembourg, EBSCO one of the world’s largest serials vendors and suppliers and database producers (<ext-link ext-link-type="uri" xlink:href="http://www.ebsco.com">www.ebsco.com</ext-link>) and the New York Academy of Medicine (<ext-link ext-link-type="uri" xlink:href="http://www.nyam.org">www.nyam.org</ext-link>) in addition to INIST (<ext-link ext-link-type="uri" xlink:href="http://www.inist.fr/index.php">www.inist.fr/index.php</ext-link>). Participants came from Europe, the Mid‐East, North America, Japan, South Korea, and India.</p><p>After a very warm and generous welcome by the host, Joachim Schopfel, library director at INIST, the opening inaugural address was delivered by Dr Laurent Romary, director of Scientific Information who shared how the French Government is dealing with researcher output and his goals for coordination as he assumes a new position as directorate of this coordination process. He spoke of the different roles involved in the creation, maintenance, identification, citation, and standardization of information; the database production so that it can be recalled, searched and archived; publication archiving and the responsibilities to self‐archive and what this means for open archiving; journal publication initiatives with different digitization efforts and goals to achieve open access and what implications this has for France moving to a centralized model of a national repository.</p><p>Coordination is central in all these efforts – however, this is institutional sharing and cooperation and that between countries. The legal and copyright compliance is important to understand and follow. The objectives as he defines it is to create a collection of all scholarly output and corresponding documents that contribute to the final products into a single repository and make this content completely searchable in a fulltext format. The goal is to outlive commercial publishing with a commitment to centralized and integrated metadata.</p><p>Romary proposes a system platform, HAL (<ext-link ext-link-type="uri" xlink:href="http://ccsd.cnr.fr">http://ccsd.cnr.fr</ext-link>), which is a researcher‐centered system coupled to ArXiv and needs librarians to check corresponding metadata which runs the gamut from simple to very complex. Services that can be rendered from this system serve both publishers and readers and the host institutions so that they can be freed from the responsibilities of having to do this if a national initiative is successful. Collaboration is naturally needed with partner institutions and relationships with other well established databases which have corner niches in the information marketplace such as the Institute for Scientific Information (ISI), Google Scholar, etc. will obviously improve visability and usability of the system.</p><p>Romary is not naïve about the difficulties and barriers to achieve this plan. However, he is an industrious architect, well respected scientist in his own right, and has an awareness about how difficult it is to merge formats, deal with the scope and range of proposed content, but thinks that if we open things up to improved coherence we are on the track to achieve some success in this way. One left this session feeling rather optimistic and wondering whether the French will really be able to report on progress in national repositories in coming years.</p><p>The Italians followed this opening presentation with a focused paper on “Open archives and SIGLE participation in Italy.” SIGLE is a very important database for grey literature or system for information on grey literature in Europe and was well on its way as a database by 1984. Today, there are more than 833,000 documents in SIGLE.</p><p>Daniela Luzi and her colleagues at the Istituto di Ricerche sulla Popolazione e le Politiche Sociali, IRPPS‐CNR, Italy have been exploring what the Italian position of the open access initiative (OAI) is. Coordination with French counterparts and examining where Italian contributions to SIGLE come from and what kind of GL is produced suggests what incredible possibilities there are when government mandates push for database inclusion. The conclusions from nearly two decades of relationships and with SIGLE suggest that grey literature can be a pillar in the proposed institutional and national repositories and scaling development can be based on the work of SIGLE.</p><p>Three papers were included in the first contributed papers session including one by the most recent recipient of most important contributions to grey literature in 2004, Dr Keith Jeffrey, director of Information Technology at the Rutherford Appleton Laboratory in the UK. He and his collaborator, Anne Asserson from the University of Bergen in Norway, continued to demonstrate how “Grey in the R&D process” works. Again, focusing on database creation with categorization of input‐outputs leading to a successful and sophisticated CRIS model where Current Research in Information Systems is more fully explored. Jeffrey proposes that changes are needed in the learned societies model to one of review and inclusion so that open access can be practiced and content can be automatically added. Achieving this requires a simplification of the metadata and inferencing with inductive/deductive determinants so that it is clear and evident how relationships are established between authors, research and scholarship communities and publishing outputs.</p><p>Another case study by a team headed by Stefania Biagioni from Italy’s National Research Council (CNR) illustrates how grey literature from many sources can be integrated into a single database. The example of marine science literature in the Technical Reference Digital Library (ETRDL) shows how the new software from OpenDlib revised at the CNR (<ext-link ext-link-type="uri" xlink:href="http://www.opendlib.com">www.opendlib.com</ext-link>) supports more advanced functionalities and the OAI protocol and the technical formularies of computer science and mathematics. Translation into English from native mode suggests how important multilingual information access is.</p><p>Joachim Schopfel returns to the theme of how to host grey literature in the aftermath of EAGLE‐SIGLE. He proposes that in the wake of EAGLE from the UK and SIGLE’s future being enhanced, a new project is underway, MetaGrey Europe. Developing a new meta‐search engine and transforming SIGLE into OpenSIGLE and with new commercial competition with interesting search access and also these new databases of SCOPUS, SCIRUS from Elsevier and lots of other sources, include what was traditionally defined as grey literature, dissertations, technical reports, maps, etc. Integrating the content of SIGLE into an open access database of scientific literature seems not only natural but the political and economically viable direction to take. This was a very practical and interesting presentation.</p><p>Another session contained three involved papers on data collection. The first theme was in public health and was delivered by June Crowe from Information International Associates, a consulting group that conducts research for a variety of clients. This case was specifically designed for NGOs doing work in developing countries. The increased reliance on open source literature to learn about a developing country’s health care infrastructure, demographics, health care policies, cultural norms and gender inequities and medical publishing output to see how they are addressing basic health needs of a population, and instead of always repeating previous work, it would be smart if such a repository of resources would be maintained for global research. This paper concludes that even with challenges and barriers to repository implementation, that NGOs could work together to achieve this and maintain it now that there are so many models available on which to establish such a program. Established organizations such as WHO and the British Library with deep resources could provide a foundation on which to build.</p><p>Mohammadreza Ghane shared some of his dissertation research at Shiraz University in Iran where he conducted a survey of OP barriers to scientific information in Iran. The conclusions he made was that there was great awareness about open access and that scientists now identify their first choice of where to publish as a source of Open Access titles. The second choice is to self‐archive and make available on their personal web site. This is quite a major difference after seeking global acceptance in the competitive scholarly and commercial journal publishing marketplace. This is quite insightful and reduces the digital divide among users – making sure that their scientific communication will be found and utilized by more people than those who subscribe and can afford the expensive content. Institutional repositories are not as mature a concept or experience in Iran as in other parts of the world. Print also has a strong tradition and readership following.</p><p>A unique feature of the final paper in this session by colleagues at the Korean Institute of Scientific & Technical Information (KISTI) was to explore subject variations in preferences and patters of research output in Korea. Currently, there appears to be more widespread interest in institutional repositories than open access products. A survey of nearly 5,000 users indicated that the preferred method of sharing research information was in a seminar or controlled off‐line environment and then by sending out announcements on e‐mail. Current requirements from funding agencies also contribute to local practices. There seems to be some potential for fostering an open archives movement in Korea, but having a trusted digital archive and having confidence about preservation and archiving needs is a high priority and thus the institutional repository has a strong future in being developed in Korea.</p><p>A new method of breakouts was tested at this conference. Scheduling roundtables that were hoped to be more informal and discussion‐based on common themes was tried. However, they became just smaller concurrent sessions where formal presentations were made with the caveat that someone was responsible for generating some group consensus about the issues: Theses and Dissertations; Repositories and Collections of Grey Literature; and Quality Assessment of Grey Literature.</p><p>The end of the first day was celebrated by a reception at the Nancy Town Hall, a majestic building on the Place Stansilas in the center of the city. The lights of the city were all turned on as the Fete de St. Nicholas was just held the night prior. The festive holiday cheer was very evident with the local lore of Christmas celebrated by the Lorrains. There were fireworks and music, and the smell of chestnuts on the fire throughout the city, with beautiful windows bearing that sweet aroma of chocolate everywhere. One of the city council representatives extended warm greetings and spoke about the important historical role of Nancy in science and technology and that it currently is home to 60,000 students in the city and the pioneering efforts in medicine and science at nearby institutions. There was a short program by Greta Siegel from Portland State University who offered a very fitting tribute to Yizkor Books as Holocaust Grey Literature. Remembering the deceased in the Jewish tradition of mourning and customizing to the family with these yizkor volumes also chronicling the inhabitants of a community. Published in very small editions, as Jewish communities were lost during the Holocaust, these resources now serve as critical content for the study of genealogy and village life in communities across Europe. It was most fitting to have this presentation in France and in the region of Alsace‐Lorraine, so near the German border. Social scientists are increasingly finding value in this form of grey literature.</p><p>The second day of the conference opened with three different presentations demonstrating the range of grey literature applications. The first was one authored by a team at the International Atomic Energy Agency in Vienna. The International Nuclear Information System (INIS) established in 1970, 70 percent of the first computerized system on nuclear science and technology was termed grey literature. As indexing and classification methods became more sophisticated and metadata extraction began to be practiced, a new multilingual thesaurus and XML contributed to improving access to the resources. Technology today offers many new opportunities including spidering access, promoting interdisciplinarity, having topical subsets of content, preserving web‐based content and linking to original or primary content from secondary sources. This international corpus of information in nuclear sciences is unparallel</p><p>Marcus Banks is a medical librarian at the New York University School of Medicine who has been involved in the blending of grey literature as he has explored how the open access publishing movement can serve as a model for improved access to grey literature. He presented several case studies of institutional repositories and gave a very thorough analysis of cost factors, learning curves, technology choices and implementation and demonstrated how a more widespread adoption of institutional repositories would lead to new ways of engaging in scholarship. Along this changing continuum, it may not be possible to distinguish between grey and non‐grey literature. His paper was convincing and astute. His call for more discipline‐based portals suggests that users will concur that grey is within the mainstream not outside of it any more.</p><p>Julia Gelfand presented a case for how new teaching models in medical and related fields using the evidence‐based practices builds on new publishing schemes which in the past were all examples of grey literature. Now packaged and in the mainstream of helping scientists and practitioners find best practices to solve problems it is not only a new form of curriculum, but presses the issue for more in the public domain and open access to be used in this growing approach to instruction.</p><p>The final session was a variety of case studies each demonstrating how methods and products build on grey literature in more useful ways. The Japan Science and Technology Agency (JST) has been operating J‐STAGE. This aggregated method of helping academic societies in Japan digitally publish and release their products has been operational since 1999 and has been growing in scope and functionality. New partnerships with mega‐crawlers like Google will allow for increased discovery as JST grows the list to more than 500 journals by the end of FY 2006. The enhancements fueled by new software compatibilities make this a way that smaller societies can increase their visibility and explore different ways to promote their publications, and sometimes using open source or free access.</p><p>One international agency that has totally rethought its publishing practices and web presence is the Organisation for Economic Co‐operation and Development, or OECD. Toby Green shared how he reconfigured how to make what was a dysfunctional array of 1,000 important working papers accessible in an intelligent way. Probably, less grey than before this overhaul was done, the database, SourceOECD, a subscription based product is now ready for aggressive usage when users can find the variety of content that it contains in very easy ways. The story of success here lies in creating and harvesting reams of metadata to establish coherence with a consistent, structured, XML compliant interface. For a product to see a major turnaround like this, compliments are very forthcoming as users realize how far superior and richer the database is. Goodbye grey in this experience.</p><p>At Saarland University in Germany, psychology is a very respected program of study and research and there is a fulltext archive of psychology documents compiled in a database call PsyDok (<ext-link ext-link-type="uri" xlink:href="http://psydok.sulb.uni-saarland.de">http://psydok.sulb.uni‐saarland.de</ext-link>). The drawback is that most of the content is only available in German but perhaps with these smart translators it will be less of a problem and the future includes a multilingual layout. Coordinating with the American Psychological Association’s PsyINFO subject categories, subject searching should be increasingly common with other global resources. OAI compliant, the database will include both pre and post‐prints.</p><p>Hosts at INIST prepared an update on LARA, the open access system to scientific and technical reports at INIST. Now the 60,000 documents are only available via document supply but with LARA free web access will make them available via the DSpace platform in the INIST national repository.</p><p>One thing that is probably unique to the GL meetings is that there is always a summary or wrap‐up session. Each of the Roundtables shared their conclusions of issues raised at the conference. Some of the conclusions included:</p><list list-type="bullet"><list-item><label>•</label><p>Repository processes acting as a library – need a best practices model.</p></list-item><list-item><label>•</label><p>Community portal is needed – one stop shop.</p></list-item><list-item><label>•</label><p>Clarity is needed between author, reviewer, administrator.</p></list-item><list-item><label>•</label><p>Sustainability is key – related to business models and funding structures.</p></list-item><list-item><label>•</label><p>Legal aspects increasingly important.</p></list-item><list-item><label>•</label><p>Getting the message out – promoting grey literature is essential for its discovery and usage – even if it is less grey.</p></list-item><list-item><label>•</label><p>Technology makes for a valid grey/white divide.</p></list-item><list-item><label>•</label><p>Publishing will continue to be blurred – self‐publishing is still growing.</p></list-item><list-item><label>•</label><p>Preservation is key – just to deposit and curate is not sufficient practice for a repository.</p></list-item></list><p>As the conference drew to an end, a recommendation was made to adopt the “Nancy style” and a draft document has already been circulated for comment on “Uniform requirements for the production of institutional reports: how to write and distribute grey literature.” Additional information can be obtained from Paola DeCastro in Rome at (paola.decastro@iss.it).</p><p>The conference was a great success – it was clear that you do not need to hold a meeting for thousands to accomplish some serious work. The small group that came, met and discussed, were very engaged and committed to the next phase of open access and GL. Everyone had a marvelous time, ate well, drank wonderful wines and champagnes from the region and enjoyed the art nouveau architecture that has increasingly put Nancy on the map. Participants had a chance to tour the INIST Library with the director and host of our conference. This was really interesting, especially for me since I had last visited there in 1993. We learned of other information products that INIST is developing, and what a great capaicity it has for archiving, digitizing and producing databases. There are over 70,000 million documents. There are about 350 employees at INIST and the goals are to build a “Factory of knowledge” and become a fully automated and integrated system. Some of the other products they are developing include ePublication service promoting open access, bibliometric analysis, professional training as needed in areas of XML, document preparation, and promoting the priorities of CNRS in the areas of bioterrorism, non‐aotechnolgy, ergonomics, nuclear physics, natural sciences and medicine, applied computer sciences which establishing more inter and multidisciplinary connections.</p><p>Papers will be available in the conference proceedings available from GreyNet at <ext-link ext-link-type="uri" xlink:href="http://www.greynet.org">www.greynet.org</ext-link></p><p>The 2006 or 8th International Conference on Grey Literature will be held in December 2006 in North America. Please check Grey Net at <ext-link ext-link-type="uri" xlink:href="http://www.greynet.org">www.greynet.org</ext-link> or <ext-link ext-link-type="uri" xlink:href="http://www.textrelease.comforfutureannouncements">www.textrelease. com for future announcements</ext-link>. There was interest in developing a call for papers around the theme of copyright and legal protection of this intellectual capital found in so many places through open access means.</p></body></article></istex:document></istex:metadataXml><mods version="3.6"><titleInfo lang="en"><title>7th International Conference on Grey Literature</title></titleInfo><titleInfo type="alternative" lang="en" contentType="CDATA"><title>7th International Conference on Grey Literature</title></titleInfo><name type="personal"><namePart type="given">Julia</namePart><namePart type="family">Gelfand</namePart><affiliation>Applied Sciences Librarian at the University of California, Irvine and has been involved in studying and working with Grey Literature for over 15 years and has participated in all of the GL conferences. She is coeditor of LHTN. jgelfanduci.edu</affiliation></name><typeOfResource>text</typeOfResource><genre type="article" displayLabel="e-viewpoint"></genre><originInfo><publisher>Emerald Group Publishing Limited</publisher><dateIssued encoding="w3cdtf">2006-01-01</dateIssued><copyrightDate encoding="w3cdtf">2006</copyrightDate></originInfo><language><languageTerm type="code" authority="iso639-2b">eng</languageTerm><languageTerm type="code" authority="rfc3066">en</languageTerm></language><physicalDescription><internetMediaType>text/html</internetMediaType></physicalDescription><abstract>Purpose To share the major presentations of the 7th International Conference and explore more fully the future of grey literature what is grey today Designmanufacturingapproach A review of the main topics covered. Findings The range of papers was extensive and contained examples of information systems and networks, partnering and OAI, role of repositories, document supply and delivery, curriculum and instructional developments, and relationships with many publishing entities. Originalityvalue Of value to information management professionals.</abstract><subject><genre>keywords</genre><topic>Conferences</topic><topic>Grey literature</topic></subject><relatedItem type="host"><titleInfo><title>Library Hi Tech News</title></titleInfo><genre type="journal">journal</genre><subject><genre>Emerald Subject Group</genre><topic authority="SubjectCodesPrimary" authorityURI="cat-LISC">Library & information science</topic><topic authority="SubjectCodesSecondary" authorityURI="cat-LLM">Librarianship/library management</topic><topic authority="SubjectCodesSecondary" authorityURI="cat-LISE">Library & information services</topic><topic authority="SubjectCodesSecondary" authorityURI="cat-LTC">Library technology</topic></subject><identifier type="ISSN">0741-9058</identifier><identifier type="PublisherID">lhtn</identifier><identifier type="DOI">10.1108/lhtn</identifier><part><date>2006</date><detail type="volume"><caption>vol.</caption><number>23</number></detail><detail type="issue"><caption>no.</caption><number>1</number></detail><extent unit="pages"><start>13</start><end>16</end></extent></part></relatedItem><identifier type="istex">4AC714A102BD128CFBD85C3AE3B209447A43F71A</identifier><identifier type="DOI">10.1108/07419050610653913</identifier><identifier type="filenameID">2390230104</identifier><identifier type="original-pdf">2390230104.pdf</identifier><identifier type="href">07419050610653913.pdf</identifier><accessCondition type="use and reproduction" contentType="copyright">© Emerald Group Publishing Limited</accessCondition><recordInfo><recordContentSource>EMERALD</recordContentSource></recordInfo></mods></metadata><serie></serie></istex></record>Pour manipuler ce document sous Unix (Dilib)
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